QUESTIONS AND ANSWERS
REGARDING REQUESTS FOR PUBLIC RECORDS
PURSUANT TO THE CALIFORNIA PUBLIC RECORDS ACT
1. What Records May be Requested?
"public record" is defined by the California Public Records Act as
"any writing containing information relating to the conduct of the
public's business prepared, owned, used, or retained" by any state or
local agency. California Government Code Â§ 6252 (d).
2. What is the Procedure for Requesting Public Records?
Request for Public Records form should be submitted for each separate
classification for records requested. Request for Public Records
forms may be obtained at the Public Information Office, Romelio Ruiz
Community Education Center, 25634 Alessandro Boulevard, Moreno Valley,
California, 92553. Completed forms should be returned to the Public
3. When Will the District Respond to the Request?
ten (10) days following receipt of a Request for Public Records form,
the district will notify the requesting party whether it will be able
to comply with the request. Where the request requires searching for
records at other locations or reviewing voluminous materials or
consultation with another agency, the district may take an additional
ten (10) working days to notify the requesting party of the disposition
of the request. Thereafter, the district will provide the requested
records within a reasonable time frame. The response time will depend on
the scope of the records requested, whether review and redaction of
voluminous files is required, as well as the availability of district
personnel to compile records.
4. Is There a Charge for Obtaining Public Records?
district is entitled to reimbursement for the costs associated with
providing records pursuant to the California Public Records Act. In
most cases, records will be copied by the requesting party on the
copying machine located at the Romelio Ruiz Community Education Center
at 25634 Alessandro Boulevard. Copying costs are 15 cents per page.
In limited situations, the requested records will be copied by the
district. This will occur, for example, when the request requires
extensive editing of confidential records. The requesting party will
be charged 15 cents per page, in addition to a reasonable fee, for the
districtâ€™s administrative costs. Payment in advance will be
necessary prior to the copying of records.
5. What are Some of the Reasons for Denial of a Request?
are a number of reasons the district may find it necessary to deny a
Request for Public Records. These reasons include, but are not limited
to, the following: (1) the requested records are exempt from
disclosure; (2) the description of the records being requested is
insufficient; (3) multiple classification of records requested on a
single form; (4) incomplete request; (5) the requested records are not
in existence; (6) production of the requested records would be unduly
burdensome; or (7) the public interest served by withholding the
requested records clearly outweighs the public interest served by
disclosing the records.
Please print and complete the attached
request document. It may be sent to our Public Information Office at:
email@example.com; OR by fax: 951-571-7515; OR by mail:
Moreno Valley Unified School District, 25634 Alessandro Blvd., Moreno
Valley, CA 92553
If you have any questions regarding the
procedure for obtaining public records, please contact the district's
Public Information Office at (951) 571-7625.